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        The following information was last updated February 18, 2011. Every operator of a motor pool vehicle is responsible for understanding and adhering to ALL policies. Use of motor pool vehicles is a privilege that can be revoked.

        Fleet Vehicle mileage pricing has changed as of January 20, 2009.  Please check "Vehicle Rates" for this new pricing.

        Policy
        Use Authorization
        Requirements of Operator
        Responsibilities of Operator
        Cancellations
        Picking Up Vehicles
        Returning Vehicles
        Road Repairs
        Accident Reporting
        Insurance

        Use Authorization

        Only authorized DACC faculty, staff, and student employees may operate a motor pool vehicle. The vehicle may be used only for University business. No one, other than faculty, staff, and students on business or course work, may ride in DACC vehicles.

        Domestic and non-domestic animals are NOT allowed in the vehicles with the exception of seeing-eye, hearing-ear, and service dogs. (Please indicate a special vehicle requirement when making the reservation, of the need to transport one of these dogs.) Caged research animals may be transported in cargo vans only.
        Vehicles are not to be used for towing. No objects are to be placed, mounted, or tied to the outside of any motor pool vehicle. Damage resulting from any of these conditions will be the responsibility of the requestor's department (or organization).
        Smoking is strictly prohibited in all motor pool vehicles.

        Requirements of Operator

        All drivers of motor pool vehicles must possess a valid U.S. driver's license and a current (blue) NMSU Vehicle Operator Permit. This permit is issued after completion of the NMSU Defensive Driving Class. To access information regarding the Defensive Driving class go to: http://www.nmsu.edu/~safety/training/ddc.htm. Current NMSU Vehicle Operator Permits are blue.  If you are using the older white permit, it is invalid.  Please contact Environemental Health & Safety Office at 646-3327 to make arrangements to get the blue permit.

        If you plan to have multiple drivers for a specific reservation please list ALL drivers in the "Comments" box of the reservation request.  All drivers must be registered with FleetCommander.  All drivers must be approved and validated by Internal Services BEFORE the keys are issued.


        Responsibilities of Operator
        The operator of the vehicle has, but is not limited to, the following responsibilities:
        • It is the driver's responsibility to make sure the reservation has been approved. An email stating that your reservation is being processed does not mean you are approved. Your reservation is not complete until you receive the APPROVED email. 
        • Safe operation and security of the vehicle until it has been returned to the Motor Pool.
        • Strict adherence to all traffic and parking laws. A practice of road courtesy at all times. YOU are responsible for all traffic and parking violations. Any citations received by the Motor Pool office shall be forwarded to the department (or organization) that reserved the vehicle.
        • Please park Motor Pool vehicles in the spaces provided and marked DACC Motor Pool Only.  If there are no Motor Pool parking spaces available you can park in "Service Vehicles" parking spaces.  If there are neither spaces available, please park in the nearest regular parking space and inform us when you return your keys.  We will move the vehicle for you.  DO NOT park in Handicapped parking spaces.  If you are ticketed for parking in these spaces you will be responsible for paying the ticket and Motor Pool privileges may be revoked.
        • Safety belts are to be worn by all occupants of the vehicle at all times the vehicle is in motion. The driver is responsible for ensuring that all occupants comply with this requirement!
        • Do not abuse this vehicle! Vehicle damage resulting from abuse is subject to payment by the driver's department (or organization).
        • While operating a DACC vehicle remember you are representing DACC to the public. Please conduct yourself in a professional and courtious manner at all times. 
        • Drivers are required to report any and all mechanical defects upon return of the vehicle.
        • NO TEXTING WHILE DRIVING THE VEHICLE:  Executive Order dated 10/1/09 restricts texting as follows: . Federal employees shall not engage in text messaging (a) when driving GOV, or when driving POV while on official Government business, or (b) when using electronic equipment supplied by the Government while driving   Texting while driving the motor pool vehicles could result in loss of motor pool privileges.
        • NO CELL PHONE USAGE WHILE DRIVING THE VEHICLE:  The City of Las Cruces  has passed an ordinance which bans talking on the cell phone while driving as the vehilce is in motion on any road or highway.  The ordinance, which also bans texting while driving, goes into effect February 5, 2010.Cell phone usage while driving the motor pool vehicles could result in loss of motor pool privileges. *communication with certain offices or departments in an emergency and hands -free use are exceptions.
        • Leave the vehicle clean: Remember that other people will be using the vehicle.  Please remove all trash and personal items before leaving vehicle.

        Cancellations
        Cancellations must be made via the Motor Pool web site or by phone. The motor pool staff may cancel vehicles not picked up within 1 hour of the scheduled reservation time.

        Picking Up Vehicles

        CENTRAL CAMPUS

        Dona Ana Community College Campus

        Keys can be picked up between the hours of 7:00am and 7:00pm Monday through Thursday and 7:00am and 5:00pm on Fridays at the Internal Services Office in Room 95.

        East Mesa

        Keys can be picked up between the hours of 8:00am and 5:00pm Monday through Friday at the office.


        Returning Vehicles
        Returning vehicles late without notifying the motor pool staff may result in revocation of motor pool privileges. In order for the motor pool to have vehicles available for everyone, we need everybody to be considerate of others who also need vehicles.  FleetCommander will require that you enter a beginning date/time and an ending date/time of your reservation.  It is IMPORTANT that you return the vehicle at the time that your reservation ends.  If you keep the vehicle longer than scheduled, the next person waiting for that vehicle will not be able to use it and he/she may miss an important meeting or function.  We know that there are times when it will be out of your control and you will be late returning a car.  Please call us!!!  Let us know so that we can make arrangements to try and get a different vehicle for the person that was to use your vehicle next.
        The returned vehicle should be free of trash or excessive debris.
        Please make sure vehicle is locked and all lights are turned off. Return keys to Room 95.  If the vehicle is returned after hours, please use the drop box located on the office door.

        Road Repairs
        Vehicles which develop mechanical problems while in the local area should be returned for replacement. In the event that it would be impractical to operate the vehicle, the Motor Pool should be contacted for assistance. While the Motor Pool strives to maintain its fleet of vehicles in the best possible condition, breakdowns do occur. The Motor Pool will make every effort to assist the customer during any breakdown situation to minimize loss time and inconvenience. However, the Motor Pool shall not be liable for any costs incurred by the travelers other than the actual cost to repair the vehicle. This specifically includes room and board.
        If a motor pool vehicle has a mechanical breakdown while on the road, please use the following procedures:

         

        1. For necessary repairs, the traveler must obtain prior authorization from the Motor Pool Staff by contacting the Motor Pool Staff during regular business hours (see contact us).
        2. Flat Tire(s) are the responsibility of the driver to change.
        If you are unable to reach us after normal business hours you may take the vehicle to a dealership. You will find a list of dealers in the glove compartment of the vehicle. The Motor Pool will reimburse the traveler for repair costs paid by cash, check, or personal credit card. However receipts are required, and reimbursement, depending on the amount, may take several days. Except when personal safety is threatened, the traveler shall not abandon the vehicle or place the vehicle in jeopardy.

        Accident Reporting
        In the event of a vehicular accident, the driver will stop at once, give reasonable first aid to those injured, and will call the police. All information related to the accident and all drivers involved will be written down at the scene. All accidents, no matter how minor, will be reported as soon as possible to the Motor Pool office. An Accident Report must be completed. Accident Report forms are available at the Motor Pool office.
        • When conditions and/or regulations permit, move to the shoulder or side of the roadway to prevent further damage or hazards. If conditions or regulations do not permit moving the vehicle, contact the local authorities immediately.
        • You must contact the local authorities and complete an accident report. Advise authorities if medical assistance is needed.
        • Obtain the names and addresses of witnesses.
        • Report accident to Motor Pool office as soon as possible. You may leave a voicemail after normal business hours.

        Insurance

        You will find the Statement of Insurance in the glove compartment of the vehicle.

        Risk Management administers the insurance program. All accidents must be reported immediately or as soon as practical. Please refer to the website for the Office of Risk Management for additional details about vehicle risk coverage:http://nmsu.edu/~purchase/

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